In business today a company’s data is one of its most important assets. As a result, securing this data should be given a high priority. When it comes to SMBs, this is an area that may suffer from neglect, given that the owners of smaller companies may feel that they are better able to monitor and get to know their employees than might be the case at a big conglomerate. However, given that the loss of sensitive data to an insider may prove more devastating for a SMB, this is no excuse for not having a detailed security policy. Make sure your company sets up a policy to, in conjunction with your enterprise password management tools, prevent both malicious and unauthorized use of your data.
Whatever the size of a company, it is good business practice to restrict the use or access of your data to those who can benefit from it. If all of your data is available to all of your employees, the chance that an employee will either use the data maliciously in some way or access data that they are not authorized to see increases dramatically. When you establish your security policy, the first order of business should be to determine the data resources specific employees should be allowed to access, and to program your enterprise password management tool accordingly.
Formulate Your Policy
Above and beyond any access restrictions, it is important that you promulgate a data security policy that is clearly communicated to your employees and customers. This is necessary because simply restricting access alone is unlikely to completely prevent your employees from coming into contact with data they are not authorized to see on occasion.
Laying out in clear language your data accessibility policies helps you distinguish between inadvertent security lapses and those that are malicious. The former may simply require further employee training, while the latter may require more serious action on your company’s part.
Adapt Your Approach
Once you have formulated your general approach to securing your data and distinguishing between inadvertent and malicious security breaches, be sure to adapt your approach to prevailing conditions as they relate both to your company and the industry it operates in. Adopting a security policy wholesale from a template may be tempting, but there are likely to be idiosyncrasies in your company’s approach to doing business that mean such templates should be changed to fit your company’s culture before being implemented. Additionally, you should perform enterprise password manager reviews periodically to verify that your system for implementing your security policy is as robust as possible.